Free Time Card Calculator to Calculate Weekly Work Hours

How to use this time card calculator

We've made using this timecard calculator as easy as possible. Follow these steps to create your weekly timesheet and calculate pay in no time.

Step #1: Enter all your hours

First, you'll need to input your hours for the week into the time card calculator. You'll notice that every day of the week gets its row. Add the time you clocked in and out for each day worked. Add a break deduction by entering your break's start and end times.

It's important to remember that this time card calculator works in a 24 hour time format. For example, Jim started work at 9:00am on Monday. He took a break at 1:00pm for 30 minutes before resuming his duties. He then clocked out at 5:00pm that evening.

To accurately tally his hours for the day, Jim puts "09:00" into the "Clock In" column for Monday. He also inputs "13:00" for the "Break In" time, "13:30" for the "Break Out" time, and "17:00" for the "Clock Out" time. The "Total" column then tells Jim he worked 7.5 hours on Monday.

Step #2: Decide a rounding option

After your time has been posted for each day of the week that you worked, scroll down to the "How Much Did You Earn?" section. You'll notice that there are five areas of information, four of which you can manipulate.

The first area, titled "Rounding?", allows you to round decimal hours to the nearest 5, 10, 15, 30, or 60 minute mark, or turn off rounding all together. Choose the option that corresponds to your company's payment policies.

Skipping over the "Rounded Time" section which is just a calculation of the hours you tallied above and cannot be changed without adjusting the actual time card, we come to the "Calculate Overtime After" box where you can set the weekly number of hours after which you're paid overtime wages. This is usually 40 hours per week if you are a full-time employee.

Step #3: Enter your hourly rate

The next one is the "Base Pay Rate" box. How much do you make per hour? Simply input your hourly rates into this field.

Step #4: Enter your overtime rate

Finally, again referring to your company's payment policies, insert your "Overtime Rate".

Many companies pay time and a half for hours worked above a typical 40-hour work week, so that's what this time card calculator defaults to. You'll need to adjust this figure if your organization uses a different rate.

Once all relevant details have been entered into the time card calculator, you'll be able to see an accurate calculation of your weekly work hours.